Thanks to 2020, virtual platforms have become a household term. You may be wondering what the best virtual meeting platforms are, or how to choose a virtual event platform. With so many options, it can be difficult to decide.
We are here to help you find the perfect marriage of the online world and functionality for your real world goals. Read on to learn more about virtual platforms.
Types of Meeting Platforms
There are hundreds of virtual event platforms available with more coming to the market every day. Instead of an exhaustive list, we will discuss YOUR goals and the systems we have worked best to meet those needs for our clients.
These platforms are tried and tested, proven to our team that they are worthy of your event. The most popular general use platforms are names you may already know.
Our Virtual Events Services Include
- Agenda & Event Goals
- Run of Show
- Software Requirements
- Content Creation
- Proofing
- Presenter Training
- Video Editing
- Audio Editing
- Technology Testing
- Invitations
- RSVPs
- e-mail Communication
- Registration
- Rehearsal & Run Through(s)
- Live Streaming Monitoring
- Technical Support
- Live Attendee Support
- Constant Communication
- Host & Monitor Assistance
- Event Data Collection
- Comprehensive Reporting
- Recording & Hosting
Reviews From Our Clients
“Mr. Trejo’s story was amazing. I’m so glad you guys got him as the keynote speaker. Great job, first year virtual! Maybe we could do this again virtually, next year!!”
– Recovery Happens 1st Virtual Event 2020
Most Secure
Microsoft Teams is certainly the most secure and most trusted platform for sensitive information and institutions such as finance. This virtual platform is used mainly by large corporations due to cost, training, and extensive security measures.
Besides security, this virtual event platform has a unique feature for large groups called “Together Mode” that places attendees in a virtual space. For large groups rather than dozens of small boxes it removes individual backgrounds and places people in stadium-like seating to look as if they are in a conference. For smaller meetings, they can choose a conference room or office space. These are perfect for breakout rooms as well. Screen share, file share and chat are all included with this platform.
Most Popular
Zoom is hands down the single most popular virtual event platform to date. Used for schools, training, social events and e-meetings, this platform is accessible, easy to use and our go-to for medium to large social events. It’s ease of use, extensive training database, and overall popularity means that it is already familiar for the majority of the population.
It’s ability to function with a large number of guests, smooth transitions and recording options makes it a popular choice as a virtual meeting platform as well. Zoom also allows attendees to create their own virtual background and even add filters like make-up! Besides these unique features, this virtual platform also includes file sharing, screen share, a whiteboard, and robust chat. Meetings with Zoom are free for up to 40 minutes, if you need longer you’ll have to get a paid pro account.
Most Cost Effective
Google Hangouts is a trust cost effective platform for meeting that is user friendly. It includes file share, chat box, screen share, and can be recorded over to YouTube Live with unlimited viewers. It comes pre-installed on Android phones, making it accessible. It also is included on all Gmail accounts, further making it easy to plan, add to calendar, and seamlessly transition from checking email to meeting with coworkers.
Virtual Environment Platforms
Another option has entered the stage in 2020 and has gained increasing popularity as one of the best virtual event platforms and those are virtual environments. These platforms are designed around the concept of conventions and large events. They provide a fully equipped system of webpages and animation that allows attendees to progress from lobbies to auditorium to breakout rooms with sponsors or keynote speakers. Polls, quizzes, accreditation, awards, files, bios and contact details are just a click away from the event menu. Video presentations are robust, often filmed in studio or with high resolution gear that is sent directly to the presenter’s home and edited to perfection. 3D virtual events are created in this way and viewed in simple VR headsets set to attendees.
These systems are proprietary platforms built to order per event so that you get full technical support and production crews to help make your event a success. Event Solutions has partnered with several companies such as these to ensure your event is a success with the best virtual meeting platform to support your needs – even if that means building your very own branded virtual environment.
Everything You’ll Need
Find Your Best Virtual Meeting Platform
If you need help finding the best virtual meeting platform for your event, let our event planners discuss your event goals and set up a demo with your recommenations. Consultations are free and proposals are customized to your individual needs, ensuring your success. We can even provide event data to help you better understand your event and improve future virtual events.
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