e-Meetings are virtual collaboration events hosted on an online platform. Zoom, Google Hangouts, Adobe all have services that make a smaller meeting possible. However, some meetings have special needs beyond these basic visual/audio providers. Our experts specialize in planning, managing, and producing e-meetings that are on the “next level”. Scroll down to learn more.
Collaborate & Learn
The goal of any meeting is collaboration with the intent on sharing information for each other to learn. The most common types of e-meetings produced are sales, training, leadership address or all-hands gathering. Their agenda often includes a conference, breakout sessions, Q&A, guest and keynote speakers along with the main address. This presents a challenge for typical platforms which are designed for smaller “face-to-face” groups. Content such as Powerpoint presentations, speeches and multi-media elements need a seamless transition from one element to another, with other elements side-by-side.
Production on Another Level
The level of production needed for a smooth, high quality presentation of a professional e-meeting is on an entirely different level than most platforms are designed to do. Often multiple software, platforms and technology need to be combined into a functional system designed to handle presenting a complex meeting agenda. Landing pages on a custom event microsite, email communication tools, file creation and sharing softwares, video/audio capturing and streaming technology, secure hosting and more create the perfect “virtual venue” where attendees can intermingle, network, and communicate effectively with both each other and presenters. While there are challenges to overcome, there are also great opportunities when switching from these large in-person meetings to virtual.
e-Meetings have some distinctive advantages over in-person meetings. The biggest is the level of production capable with virtual events like these. With all the focus on the digital side, every detail, small and large, can be ironed out to create a smooth, white-gloved level event. Creative add-ons such as the venue backdrop can be carefully constructed to serve a purpose.
Change your expectations of a digital meeting to include elements that go beyond the screen. Our event planners can help you organize branded swag and catered elements delivered right to your employees doors or office. Imagine how much more engaged your attendees would be with a chartreuse board, mini bottle of wine and branded cheese board and/or wine glass to enjoy during the event! Or get them physically involved in the process with voting cards to hold up over clicking a mouse. This and so much more is possible with a little bit of creativity and some expert planning.
Our Virtual Events Services Include
- Agenda & Event Goals
- Run of Show
- Software Requirements
- Content Creation
- Proofing
- Presenter Training
- Video Editing
- Audio Editing
- Technology Testing
- Invitations
- RSVPs
- e-mail Communication
- Registration
- Rehearsal & Run Through(s)
- Live Streaming Monitoring
- Technical Support
- Live Attendee Support
- Constant Communication
- Host & Monitor Assistance
- Event Data Collection
- Comprehensive Reporting
- Recording & Hosting
Reviews From Our Clients
“Not only did you create a great ambiance with the lounges, lighting, and music, but the food displays were a work of art. And the entertainment? People are still talking about it. My guests all enjoyed a wonderful evening. Thank you so much for making me look good …Denise and Nikki, Event Solutions is lucky to have such a dynamic duo. I will continue to recommend your services to everyone I know! ”
Angelisa – O’Melveny & Myers LLP
Keep the Focus
Keep the focus on your speakers and their message with side-by-side presentations to the speaker. Seamlessly switch between content close ups and streams of speakers or demonstrations with a professional director, producer and switch board staff. These are elements that make a e-meeting not just smooth, but successful and effective.
Fill out the form below to get started or request a demo of our services. It’s our job to make you and your leadership look good, both on screen and beyond. Talk to an event planner today to discuss your e-meeting needs.
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