Your keynote speaker(s) and/or workshop(s) are one of the main drivers of attendance for a virtual conference. They provide a fun reprieve, a recharge, and/or comic relief in trying times. They get attendees excited to sign on and kept their attention on your event over the many distracting elements of life in the virtual world.
These are among the main headlines and should be planned and produced accordingly. They should be accessible to all your guests, including those in another time zone or who speak another language, as well as reinforce the overall goal of your virtual conference.
No matter where your attendee or headliner is logging in at (or often WHEN), a virtual conference allows them to connect. If you are planning a conference that is cross timelines (or even country borders) our event planners can help you produce an event that works well for everyone.
We often suggest an “as-live” rather than a full “live” event. There are multiple benefits to this type of virtual conference. An “as-live” event is pre-recorded pieces and edited into one event that is set to “go live” at a specific time. Each keynote speaker is able to practice, record, and have their individual piece edited to ensure they are presented in the best possible light. In this manner they are able to socially distance, keeping them safer, and often resulted in a more polished piece for your event.
- Agenda & Event Goals
- Run of Show
- Software Requirements
- Content Creation
- Presenter Training
- Video Editing
- Audio Editing
- Technology Testing
- e-mail Communication
- Rehearsal & Run Through(s)
- Live Streaming Monitoring
- Technical Support
- Live Attendee Support
- Constant Communication
- Host & Monitor Assistance
- Event Data Collection
- Comprehensive Reporting
- Recording & Hosting
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We don’t live and work in silos. That is why we have developed large screens and communication tools that allow us to cross through the virtual world and reach each other. To encourage perfect segue and seamless banter, presenters can be projected onto large screens (even life-sized!) to put people in the same “room”. This provides a more natural method of communication that can be recorded from different angles and perspectives to be edited later into a cohesive piece that is worthy of Hollywood.
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An “as-live” event also has benefits for the attendees as well. One of the major benefits is that they can attend during the “live” time, just like a live event, but then after the first run-through, guests are able to return and re-experience the event. Guests who were unable to attend at the original live time or who missed pieces are able to return, again and again, during times that work best for them ensuring the best experience and maximum absorption of the material.
Pre-recorded events also reach more attendees because they are able to be translated ahead of time. Give each audience an experience that speaks to them with ASL, Spanish, Cantonese, or another language can be translated and added either as closed captions or with a dubbed version. Supportive material can also be translated and edited to give them an experience tailored for that audience.
Workshops offer the opportunity to work and learn side-by-side with other people from your team. Big groups can break into smaller breakout groups while collaborating can happen through mind mapping, virtual sketches, polling and other fun and creative activities.
Get interactive with your brainstorming. Use the virtual world to make your ideas come alive. Mind map with digital resources such as the Zoom whiteboard. Have fun and use memes in your virtual sketches. Toss out the traditional “select one” poll and turn your team members into judges with real physical 1-10 signs to vote with. Game-a-fy your sales and leadership training with puzzles, escape-room like tasks, and more.
Going above and beyond for your virtual conference or business meeting doesn’t have to be a lot of work. Our event planners and video production team can help you design, plan and produce an event that you’ll be proud of. While we cannot replace the value of in-person events, we can help you produce an event that has unique benefits all of its own. Contact us today for a fast proposal.
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