Tech & Gear Must-Haves for Video Conference Events
GUIDE
If you are looking into tech and gear to improve how you appear online, our agency can narrow your shopping list.
This blog is here to help improve your presentations or enhance your online presence. Our advice is useful whether you’re using Microsoft Teams, Zoom, or any other video conferencing software.
We’ll be discussing topics like lighting, audio, cameras, and more!
Select a topic from the guide on the left or scroll through to learn more.
You’re Looking Good!
Our AV production crew have two items you need to make yourself look good on the screen besides a good internet connection. The first is a good camera, and the second is lighting.
These are some of the most important video conference gear. These two things go hand in hand. They are so closely related, in fact, that it may not be your camera’s fault you look blurry or too dark on screen. In-home lighting was never created to be bright enough (or at the right angle) to be the main source for a camera.
The Right Light
Invest in a light if you are looking for a quick way to improve your looks in your video meeting. The best light is that which mimics natural light; in other words, pure white. Most home lights are “soft white” which, with the paint on your walls acting as a reflector, can turn yellow or another unflattering shade.
Social media influencers often use a standing circular light, but any bright white LED light will work just as well. If you are not interested in using your phone to do video conferences don’t have floor space to a light, that’s alright. We suggest something medium sized like the Lume Cube or a clip on LED light with a flexible neck. The reason is lighting shifts in real time throughout the day and you may need to adjust the light accordingly.
Eye-level lights are best for a video conferencing setup. Make sure the lighting in your meeting room is behind the camera and not brighter behind you, like a window behind you. Otherwise you’ll appear dark on camera. And while appearing in the shadows may work well for Dracula, it doesn’t look good on everyone else!
Maybe It’s Time to Upgrade That Camera
If your new lighting doesn’t help or you still appear fuzzy on your video conferences, it may be time to upgrade your camera. Laptops may have built-in cameras, but they may not be the best quality. With updated displays, even web cameras from a few years ago are well out of date with graphic displays of newer screens. If you find your cell phone produces better videos than your web camera, upgrade your video conferencing system.
Zoom has 9 recommendations when it comes to cameras, depending on your wishes, needs and room size. If you are planning a video in a conference room, plan to spend more. Wide angles, motion detecting, and even sound capabilities are included in these high tech, high resolution cameras. For professional use in a personal setting, such as a home office we recommend the Yealink UVC30 which provides 4K capabilities while maintaining a price point under $500. Logitech also has some great options such as the BCC950 or the Pro Personal Video Collaboration Kit.
Our production team can send a rental kit to your door. They can also provide event planning services. Our best video conference gear is available even if you only need it for one event. Just call 1.800.366.0603 to talk to our event coordinator for more information.
Quality Audio
Now that you are looking good, you want to make sure your audio and video quality match. All those good looks won’t add much if your microphone is inaudible. Using your built-in audio may leave a lot of background noise and even pick up audio from your conference, event, or virtual meeting. That means a lot of feedback and unflattering echoes.
A simple fix for those working from home is a earbud headset with a mic. Slick and easily hidden, they are also portable for when the video conference goes to a voice only mode. For the best option, the Blue Yeti is one of the top video conferencing tools available.
Made-for-TV Studio
If you are looking for a super polished, made-for-TV look for your video conference, you may be looking for a studio rather than film at home. While some production teams can come to your home and bring gear to make a mobile studio, your best bet is to go into a permanent studio to film.
The space is designed specifically for filming and capturing audio, so you know you’ll get that Hollywood experience as well as the good looks to go with it. With state of the art video conferencing equipment and a polished setup, this is the highest quality option. We have a database of film studios in major cities around the world so you can be sure to find one near you.
To ensure you’re seen at your best, we can also arrange for a makeup and hair artist to prepare you for the big screen (or many smaller ones!). We also arrange catering and transportation so you feel and look your best. Our set designers will work with your company to create a perfect stage for your star speaker. Just let us know what you are looking for and we will make your vision a reality.
Ready-Set-Action
Take the first step in making a wrap of your next video conference with the DIY at-home film using the best technology and gear or have our event planner arrange for star treatment. However you communicate, we are here with video conferencing solutions that meet the challenges of remote work life.
Contact Our Event Production Company
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