Event Services FAQs
What event services do you offer?
We offer everything you need for your next event, including event design, event management, event marketing, event catering, event entertainment, and all the other myriad services that help make every event we plan a huge success.
Do you charge separately for your various event services?
Some of our services come standard, others are priced separately. In order to get an idea of what your event will cost, contact us to speak with one of our friendly event planners today. They can give you a free estimate based on your individual needs.
Who handles my event?
We have a whole team of event planners, event designers, and event managers to meet your every need. They handle all the planning and arrangements. On the day of your event, they will be on hand to make sure everything runs smoothly so that you can focus on having a good time with your guests.
Do you offer transportation? If I want to go offsite, can you manage that?
We offer transportation services, including offsite transportation. For example, if your attendees are leaving the hotel to go to another location, we arrange shuttles or buses on a loop so your guests can come and go. We also have monitors to greet your team at the airport and shuttles from the airport to the hotel or venue.
My graphics team is handling design but needs to know what size/format. What should we use?
This depends on the specifications of the medium and specific item sizes. Our team will inform you of the best sizes during planning as we work closely with your graphics team. Our team collaborates closely with yours at all times to ensure the best quality event services.
Do you handle gift bags and distributions?
Yes. We do swag bags, handouts, and hotel drops, and all distributions as well. We provide any sort of gift bag, swag bag, or other giveaways you want. We’ve arranged custom wine bottles, T-shirts, personalized baseball cards, and more. See our sustainable swag article here.
Can you manage event registration and ticketing?
Yes, our agency coordinates ticketing and registration. We man registration booths throughout the event. We offer digital registration through iPads and hand out wristbands or event badges, focusing on the details so you can focus on the big picture.
Can you arrange accommodations for attendees?
Yes. We coordinate hotel accommodations through our hotel booking specialists. We’ll take your budget, head count, and other details to find the perfect hotel for your guests.
Can you provide on-site event staffing? (e.g., registration staff, security, technicians)
Yes, we provide all onsite staffing needed to manage your event. Be it food and beverage personnel, AV techs, security, or game attendants, we bring in everyone you need. We work closely with known event staff who are knowledgable and experienced in their respective fields.
Event Design
What is event design?
Event design is the process of creating the perfect atmosphere for your event. It includes choosing the right décor, with elements like centerpieces, tables, chairs, staging, linens, lounge furniture, and china. Great event design helps your event stand out and leaves a lasting impression with everyone who attends.
Why should I hire an event designer?
Hiring an event designer is the best way to make sure that the various elements of your event work together to create a unified theme. After all, you wouldn’t want plastic tables at your fancy dinner anymore than you would want nice glassware at your Wild West barbecue. When you work with our event planning company, an event designer will always be a part of your event planning team.
What is the difference between event design and event planning?
Event design is all about finding the right mix of aesthetic elements to bring your event to life. Event planners handle the logistical elements of your event, including everything from the catering to the entertainment to the parking.
Can you assist with event design and theming?
Yes. Our event planners and managers are here to execute your event ideas and collaborate with you to generate further ones. Our in-house event design team works to develop your theme and goals and turn them into a reality. We’ll also assist you in both details and logistics to ensure your event design and theming are perfect. See our team’s event design process in detail.
Event Management
What is event management?
Event management is like the inner workings of a watch: while the hands move across the face, the gears within drive the movement. An event manager handles all the behind-the-scenes aspects of your event on the day of, making sure that the food is on time, the entertainment is on hand, your guests can find a parking spot, and all your guests are taken care of.
What event management services do you provide?
Our event managers handle everything, including arrivals and departures, ticketing and registration, securing the venue, permits, police and fire safety, security, transportation, valets, destination management, and anything else you can think of. Find out more here.
What if I want to manage my own event?
We welcome your involvement in every step of the process when it comes to making your event come to life. If you want to oversee the logistics on the day of the event, we will still provide an event manager to assist you. However, we suggest that you take the opportunity to tend to your guests and let us worry about the logistics.
Event Marketing
What is event marketing?
Event marketing is the secret weapon behind any successful corporate event, except employee appreciation and team building events. If you are hosting an event to promote your business in any way, our event marketing service can help make sure that your brand stays with people. We can get the word out about your event ahead of time and make sure no one forgets why they’re attending.
What are some event marketing ideas?
We like to save our best event marketing ideas for when we actually speak to you, but we do have several examples of ways to market your business/event. In the past we’ve put together creative invitations, custom gift bags, social media campaigns, and company logos on everything from wall projections to cakes.
Why should I hire an event marketer?
When you hire Event Solutions, event marketing and branding is part of the package. Even if your company has its own marketing team, our event marketers will be more familiar with the specifics of your event, making them better equipped to handle this particular marketing job. If you like, we can work with your marketing team closely to make sure that everything is on message.
Event Production
What is event production?
Event production combines all the elements of planning, marketing, and management to bring your corporate event, company picnic, or social party to life. It’s a blanket term that covers everything, from the catering to the décor to the floral arrangements.
How is event production different from event planning?
To use a sports analogy, event planning is kind of like drawing up your playbook in football, whereas event production is about what actually happens on the field. Your event plan will shape the idea of your event beforehand, but our event production team will handle the execution. We take all the decorations and services you’ve requested and set them up at your chosen venue. With great event production, all you have to do is show and have fun on the day of your event.
Is event production a separate service?
Of course. We couldn’t put on the great events that we do without the efforts of our experienced and enthusiastic event production team. Event Solutions is more than just an event planning company. We are a full-service event production firm that brings truly memorable events to life. See all of our event services here.
Can you handle event setup and breakdown?
Yes, we take care of both setup and breakdown. We arrive onsite early, sometimes even a day or more before the event, to set up and ensure everything is finalized. After the event’s end, we teardown and return the venue to pristine condition.
Can you provide audio-visual equipment and support? (e.g., sound systems, lighting, projection)
Yes. We have an in-house AV team ready to outfit your setup, provide support, and handle every part of the AV production. We provide high quality equipment and experienced service to ensure your event runs smoothly. No matter how big or small the AV production side of your event is, our technicians are at hand to execute your vision perfectly.
What type of audio-visual equipment do you use?
We offer every type of AV equipment, as our technicians bring in different things for different events. Whether you’re looking for portable or stationary mics, a specific type of lighting, or projector or LED screens, we have it all. The type of equipment depends on the specific event, venue, and other factors. Talk to us about your goals and needs, and we will fulfill them.
Can you provide live streaming or video recording services?
Yes. We’ve worked coordinating live streams and recorded events of all types, from conferences to product launches to press meetings. We go into detail on how we execute these events in our article about using technology at events. We incorporate hybrid event elements often, be it a streamed section, recorded section, or a fully hybrid event style.
Can you create custom stage sets or backdrops?
We can create any type of custom stage, set, backdrop, or other event fabrication needed. Our team has worked to create stages with kabuki drops of products, a grand unveiling using LED screens, and so much more. See more about our services on our event fabrication page.
Can you provide lighting design and production?
Yes, we provide lighting design and production to every event. Our in-house technicians can set up branded lighting like GOBOs or uplight or lowlight your products during a product launch. We also handle every aspect of production necessary, from agendas to run of show.
Can you handle special effects or pyrotechnics?
We can, so long as it is allowed by the venue. We will check beforehand, and work with you to come up with an alternative (venue or effect) if these are not allowed.
Budget & ROI
What post-event services do you offer? (e.g., surveys, data analysis, follow-up communication)
Surveys, data analysis, and follow-ups are all offered by our company. We are here to help you analyze your event’s success as well as ROI. We believe in using every approach possible to gain feedback that benefits your future events.
Can you help me create a post-event report to measure the success of my event?
Yes, your event planner can help you create a report. We note every expenditure and give you an itemized report of your event at its end. We’d be happy to assist in drafting your post-event report.
Post-Event Services
What post-event services do you offer? (e.g., surveys, data analysis, follow-up communication)
Surveys, data analysis, and follow-ups are all offered by our company. We are here to help you analyze your event’s success as well as ROI. We believe in using every approach possible to gain feedback that benefits your future events.
Can you help me create a post-event report to measure the success of my event?
Yes, your event planner can help you create a report. We note every expenditure and give you an itemized report of your event at its end. We’d be happy to assist in drafting your post-event report.
BOOK MY EVENT NOW!
* indicates required fields