Company Picnic Checklist: Everything You Need
GUIDE
Our experts can offer great spots, fun games, and delicious food for your next company picnic.
Are you curious as to how we make it all happen?
Read on for a detailed company picnic checklist outlining what it takes to plan your day.
Don’t be overwhelmed – all you have to do is pick up the phone, call, and tell us what you’d like to offer guests for the special day.
We’ll handle the rest – easily! 🙂
Time to turn our focus toward stunning spring and summer social soirees (trying to say that three times fast!) These events are part of our picnic season calendar, which usually starts in April and goes until September. Luckily, our event planners possess decades of experience, enabling them to create some genuinely spectacular corporate picnics. After planning successful picnics for over 35 years, we know many locations and have great relationships with vendors.
Get the picnic blankets and grab a picnic basket. Let us inspire you for your next company picnic.
Your Company Picnic Checklist Looks Something Like This:
Location with Inspiration.
A good location is important for the success of any event, like a picnic. The outdoor space can greatly affect how well the event goes. We begin our planning process by scouting venues that best match your preferences.
We pool our resources by speaking with venues and vendors we’ve previously worked with. Our mission is to find the most stunning, budget-friendly, and geographically-relevant venue for you and your guests!
Setting up a strong base at your event is important. This will allow you to focus on other important things. These things may include catering, entertainment, games, and team-building activities.
Location Checklist
- Capacity and Space
- Accessibility
- Outdoor Amenities
- Indoor Facilities
- Restrooms and Hygiene
- Safety Measures
- Permits and Restrictions
- Catering Options
- Scenic Surroundings
- Shade and Sunscreen
- Entertainment Options
- Accessibility for Guests with Disabilities
- Parking Facilities
- Power Supply
- Budget Considerations
- Reviews and Recommendations
- Event Coordination Support
Every location has its own unique approach and checklist items. For examples company picnics Los Angeles are different. Because they have great weather year round, you have more options for planning. Whether you’re choosing to host at the LA Zoo or Brookside Park, you can choose just about any location any time of year.
The best picnic spots in the Bay Area book nearly a year in advance so you have to act more quickly there. Dallas company picnics have hot summers and cold winters, limiting the months you can plan your picnic in. For help specific to your location, contact our specialists.
What kind of food and beverages will you be serving? Are we thinking of a delicious outdoor BBQ with multiple buffet lines? Freshly made gourmet salads, wraps, or New York-style deli sandwiches?
Whatever you choose, we always prepare your picnic food on-site. We serve excellent homemade side dishes, like rich macaroni & cheese, gourmet coleslaw, sweet & smoky baked beans, freshly baked rolls, and more.
From it’s mini sandwiches and finger foods to classic food and drinks like potato salad and hotdogs, we do it all. Planning a company picnic checklist is even easier with a skillful agency at your side.
We’ll handle the removal of trash bags and the recycling of paper goods like plates and paper towels. We’ll provide chilled food and drinks on ice packs for the perfect picnic experience. We do it all so you can focus on the fun.
Don’t forget the drinks! Your crowd might prefer alcoholic beverages. So, get out the branded bottle openers and wine glasses and kick back with your team.
Guests who want to drink and clients who want to limit alcohol servings find drink tickets to be great. An open bar with beer and wine only or a fully-stocked open bar are also viable options. Contact your company picnic planners for more specific catering details or dietary requests!
Picnic Catering Checklist
- Dietary Restrictions
- Menu Options
- Package Inclusions
- Flexibility
- Freshness and Quality
- On-Site Preparation
- Serving Style
- Food Presentation
- Beverage Options
- Staffing
- All-Inclusive Pricing
Interactive Games & Activities!
Games and activities are the main part of any great picnic or outdoor event. Simply put, good company picnic games are those that your guests want to participate in!
Mazes, rock climbing, giant bounces, carnival-style slides, and a wide range of team-building events and employee challenges… These are all at your fingertips when planning a picnic with us.
Whether you look to play board games with your team or have a true adventure, we are here for you. We’ll bring in the picnic essentials as detailed below and fine details tailored to your team. Spending time together has never been easier.
Checklist for Picnic Games & Team Building Activities
- Inclusivity
- Variety
- Team Building
- Competition
- Outdoor Suitability
- Duration
- Equipment
- Safety
- Fun Factor
- Employee Feedback
- Prizes and Rewards
- Facilitation
- Personalization
- Balance
- Ice Breakers
- Diversity
- Environmental Impact
- Rotation
- Accommodations
- Photogenic
- Reflect Company Culture
- Volunteer Involvement
Dream a Theme!
What is the theme of your event? Are you looking for a general theme or something more specific? Themed picnics can be a fun and festive way to celebrate the occasion and allow guests to let loose a little. In case you’re curious, we offer dozens of exciting themes to impress and excite your guests.
Our team building Olympics theme, for example, features interactive sports competitions with excellent prizes and a special Olympic-themed award ceremony. Our Safari theme offers guests pony rides and a petting zoo. Meanwhile, our Circus theme includes acrobats, face painting, caricature artists, and a full range of amusement park rides. Our event designers can transform any outdoor area into a completely customized space!
Checklist of Considerations for the Theme
- Company Culture
- Employee Interests
- Season and Weather
- Inclusivity
- Creativity
- Relevance
- Engagement
- Scalability
- Budget-Friendly
- Ease of Implementation
- Memorability
- Brand Representation
- Team Building Potential
- Environmental Impact
- Photogenic
- Entertainment Options
- Relevance to Location
- Feedback
- Flexibility
- Guests and Families
- Consistency
- Positive Impact
- Catering Considerations
Live Entertainment.
A checklist for company picnics isn’t complete without fun experiences! Live entertainment is an excellent opportunity to impress and entertain your picnic-going guests. Nothing is better than enjoying live music with great sound, BBQ chicken and ribs to eat, and a cold drink by your side.
With access to the best DJs, singers, dancers, and performers in the nation, your entertainment options are limitless. Caricature artists? Face Painters? Country singers?
A live rock band? A dance contest? Contortionists? Whatever you can envision, we can deliver, and then some!
Point-list to Consider for Picnic Entertainment
- Audience Appeal
- Outdoor Suitability
- Music Genre
- Entertainment Variety
- Engagement
- Performance Duration
- Sound and Equipment
- Space and Stage Requirements
- Safety Measures
- Reviews and References
- Contractual Agreements
- Accommodations
- Budget Considerations
- Entertainment Flow
- Company Image
- Family-Friendly
- Special Requests
- Insurance Coverage
- Backup Plan
- Communication
- Event Coordination
- Technical Requirements
Have a Lot to Do?
Look like a lot of tasks on your company picnic checklist? Let us take care of everything for your event, like parking, valet, permits, menu planning, and security services. Our agency can even design your picnic theme, find your location, and organize your interactive games.
We even bring in first aid kits and tents with trained professionals so everyone can be safe and have fun. With meticulous care and attention to detail, we will plan out your day, so you don’t have to.
One of the most important questions when planning an event is how many people are you expected to attend? Keeping track of your guest count is crucial for all sorts of practical reasons, including catering, seating, and parking.
Our new RSVP service is an excellent first step in taking your guest count. Let us customize your RSVP page with personalized invitations, graphics, and your company logo. Use it to get guest counts, create professionally printed name tags, and send email updates to guests about the event.
Let us help!
We hope these company picnic ideas for your company picnic checklist have given you inspiration. Allow us to handle the small stuff so you can focus on the wider picture. Our event planners will work with you to turn the regular into something incredible.
Contact Our Picnic Planners
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