GUIDE
Wireless Solutions for Events
How do event production companies manage to cut the cords without losing the effects of audio visual at events and parties?
Here at Event Solutions, we use the latest innovative event technology to create creative wireless solutions.
Read on to see how we reduce cord usage to the bare minimum; maximizing your space, decor, and lower the hazard of guests tripping over numerous cables.
Audio Visual Solutions
Advancements in technology have revolutionized the way event planning companies can provide audio visual services. Wi-Fi, Bluetooth, and slimmer, longer lasting batteries have reduce the need for extensive power and cord management. Microphones, speakers, transmitters, laptops, screens, lights, and projectors now come with cordless (or reduced cord/power needs). Thanks to this, venue selection has become increasingly creative – with new outdoor options and unique indoor venues being capable of handling the special audio visual needs corporate events have.
Freedom to Communicate
Imagine being free to move about the stage, engaging your audience, without a cord in hand! Hauling a cord around a stage is a distraction that is easily remedied. Keep your audience focused on you, and your message, with a wireless mic. These handy pieces of technology make mic hand-offs quick and are the perfect solution for a Q & A with your audience. New wireless mics now go longer (and further) without needing to be plugged in!
Are you a hand talker? Try a wireless, hands-free microphone for additional freedom of speech. Our staff love these pieces of technology. Wireless mics and headsets are a staple at our events. Our event coordinators manage events using the Bluetooth connecting headsets to communicate in the background. Coordinating event staff and cuing entertainers requires expert organization so that everything runs smoothly (and on time!). Our clients are incorporating this powerful tool into other areas as well.
Wireless headsets are perfect solutions for cutting through the noise and honing attendees on a specific element. Perhaps you are hosting an international conference and need translators to help your foreign guests communicate seamlessly with other attendees? Pipe one translator through to a group of guests at once to ensure they get the full experience of your presentation.
Hosting a grand opening with a tour of your new facility? Cut out background noise and keep attendees focused on the guide with a set of wireless headsets that Bluetooth connect to the guide’s microphone. A good quality wireless microphone may also be used to stream your presentation to multiple locations (such as the case for remote conferences) or record your speech for future use (such as on video clips or podcasts). We have plenty more ideas on how technology can enhance your brand activation event!
Power(ful) Speakers
Speakers are one of the main reasons for cord management, needing both power and to receive an audio signal. Depending on the volume needs, a high quality battery may be used to replace the power cord. But how do you transmit your audio signal without a cord? Bluetooth can be used, but it’s compression can reduce sound quality. Preserve your audio quality and reduce cord use with battery-powered Wi-Fi speakers.
DJs and MCs were among the first to utilize this technology, making their systems more portable and versatile for a variety of event locations (including outdoor events). Multiple speakers can be synced together to balance audio output throughout the venue and controlled by a single source, such as a laptop. Now you can power your event message using the same technology. These are especially useful for small venues, outdoor events, or spaces that need to be “flipped” during the event for multiple uses.
Up the Visual Ante
If a picture is worth a thousand words, imagine what a well-produced slide presentation or promotional video could do! While content alone is cord-free, displaying it presents a challenge. In previous generations, event coordinators would need to carefully coil, cover, or camouflage cords. A projector would need to be placed on a cart in the center of the audience to display content on a large screen – with cords taped to the floor under attendee’s feet. Today, the cart and cords are gone, instead the smaller projector is mounted and content is transmitted by a signal, rather than a cord.
LED and 4K screens offer a vibrant way to display content, breaking away from the heavy waste printed materials (like schedule of events, menus, and other signage). If you have a large event, several LED panels or floating TV displays may be best, playing one set of content (such as the story of your company or a photo slide) while others rotate through another set (such as a schedule of events or logo). Incorporate your corporate social responsibility and modernize your event by limiting waste (printed schedule of events, paper decor and signage) and replacing with a digital version. They aren’t just replacing paper – this company (see below) used 4K panels on a track to “drop the curtain” (and jaws) on their grand unveiling!
That’s not all screens are doing. Touch screens have altered the way attendees interact with content at an event. Devices such as laptops, tablets, iPads, and cell phones have created a whole new digital world to incorporate into your event. Take your attendees deeper into your content at trade shows, conferences, summits, and product launches with these wireless devices. Mount on podiums or take advantage of your attendee’s cell phones to help them digest content in a whole new way!
Speaking of new…If you really want your event to get into the technical spirit, Virtual Reality and Augmented Reality are as new as it gets. VR headsets and controllers take guests into a immersive world. VR headsets are now wireless so your guests’ experience can soar without being tethered down. Add floating LED systems to share their experience with other attendees!
Light Up Without Being Tied Down
Lighting is arguably the single most important aspect of an event or party. Lighting at an event sets the atmosphere – whether a party scene or serious conference. It can enhance your presentation, drive your message home, or create a mood. It can also trip you up when your venue does not have the power to support your vision. An experienced event planning company, like ours, can provide solutions for these situations with a variety of wireless lighting options.
Battery powered, low energy LEDs are the quick and easy solution to additional lighting for your event. Smart lighting, however, is the go-to choice for parties and events. Stands of colored LEDs, or “smart lightstrips”, stick to nearly any surface to highlight agricultural lines or different stations at your event. Because they can be synced to music or sounds, they are often used to outline runways, stages, or dancefloors. Seen below, an entertainer took “stick anywhere” to a whole new creative level!
While we are on the topic of floor lighting, up lights is an indirect way to set an ambience. Saturate a wall or alternate colors to decorate your space and soften the room. Adding battery powered smart lights, gives you complete remote control from a device, such as a laptop or tablet. Use a preset color or have our audio visual team personalize the color to match your company logo or event theme. With millions of colors to choose from, they are sure to design a color scheme perfectly suited to your vision. Like smart lightstrips, these up lights have the ability to sync to music or other audio to give your attendees a fully immersive multimedia experience. Dim your lights during your presentation to turn your venue into a mini private theater. Make announcements more bold with a “unique color changing mode to provide a unique, color-changing experience“.
Wire”Less” Is More
Going wireless does not mean getting less. By reducing the cord you are cutting the ties that hold you back from envisioning an event that is truly extraordinary. Our event planning company has some of the best audio visual solutions available in the industry today. Find even more tech and gear must haves or see our commitment to sustainability in corporate events. To get a proposal for your next event, contact our event coordinators and see how our team can bring your vision to light!
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