How to Plan a Company Holiday Party

Establish the Purpose and Budget:

• Determine the purpose of the party (e.g., celebrating the holiday season, recognizing employees’ hard work).
• Set a budget for the event, considering expenses such as venue, catering, entertainment, and decorations.

Form a Planning Committee :

• Create a planning committee with representatives from various departments to ensure diverse perspectives and ideas.
• Select a date for the party that suits the majority of employees and avoids conflicting schedules.

Choose the Venue:

• Book a suitable venue that can accommodate the anticipated number of attendees and aligns with the party theme.

Define the Theme and Atmosphere:

• Decide on a holiday party theme that resonates with your company culture and aligns with the purpose of the event.
• Determine the atmosphere you want to create, whether it’s formal, casual, or something in between.

Plan the Entertainment:

• Arrange entertainment options that match the theme and preferences of the attendees, such as live music, DJ, or interactive activities.

Organize Food and Beverages:

• Coordinate catering services to provide a variety of delicious dishes and accommodate any dietary restrictions.
• Decide whether to serve a sit-down dinner, buffet, or a mix of hors d’oeuvres and drinks.

Design Invitations and Send RSVPs:

• Create eye-catching invitations that include the date, time, location, theme, and RSVP details.
• Request RSVPs to estimate the number of attendees for proper planning.

Arrange Decorations and Ambiance:

• Decorate the venue with holiday-themed decorations, lighting, and seasonal accents to create a festive atmosphere.

Plan Fun Activities and Games:

• Organize interactive Christmas office party games, team-building activities, or a gift exchange to engage attendees and encourage interaction.

Incorporate Recognition and Awards:

• Use the opportunity to recognize outstanding employees or milestones achieved during the year.
  Award prizes or certificates to deserving team members.

Prepare Event Timeline and Schedule:

• Create a detailed timeline for the event, including the start and end times, entertainment, food service, and any planned speeches or presentations.

Check Technical Requirements:

• Ensure there are proper audiovisual equipment and technical support, especially if there will be presentations or speeches.

Confirm Vendor Contracts:

• Double-check all arrangements with vendors, including the venue, caterers, entertainment, and any other service providers.

Coordinate Setup and Cleanup:

• Assign a team to handle event setup and cleanup to ensure a smooth and seamless transition.

Communicate with Attendees:

• Send reminders and updates to attendees leading up to the event, including any last-minute details or changes.

Host the Party and Enjoy!

• Finally, host the holiday party and celebrate with your company. Make sure to take photos or videos to capture the memories.

You tell us what you want and we handle all those details. It’s that simple. Our event planning company is here to make your office holiday party the unique experience it deserves to be. We’ve got loads of ideas, like gift ideas for company holiday party gifting, that are made better when tailored to your team. If you’re thinking of planning a company holiday party, now would be a really good time to get things going…. don’t you think? With a keen eye for detail, we’re here to make your holiday party an event your employees and guests will appreciate. Check us out on Facebook!