Choosing the right event planner is one of the most important aspects when planning your event. Whether it’s a company picnic, a product launch, a grand opening, a large company Christmas party or an intimate employee appreciation dinner, your event planner is the golden ticket to its success. With so many event planning companies in Southern California and hundreds of event planners out there, it can be daunting. This blog is dedicated to making that choice simple for you so your next event can be planned with ease!
First of all, when possible you should always try and meet with your potential event planner face to face before any formal decisions are made. It’s hard to tell who someone is and what they’re really about over the phone. Personal meetings are generally more productive. Of course if you are having a destination event, meeting the local planner in person may be difficult. Video conferences will help give you those elements of non verbal communication that you miss in a call. Initial consultations should also always be free. Remember, you’re interviewing them for the job, not the other way around! After your meeting, are they easy to get hold of via phone or email? You will have many follow up questions as the plans for most events change day to day sometimes. You want an event planner to be there when you need them, and you want them to be easy to talk to as well. Then, of course, there’s always your instinct. Did you like them? Do you feel as though you can trust them? You’re going to be spending a lot of time with them so it’s important to connect with them on a personal level.
A good event planner should always listen to you, hear your ideas and propose creative ways to make those ideas a reality. Whether it’s your theme, your event design, your menu options or your live entertainment requests, your event planner is there to make it happen. See how they listen to you, and whether or not they respect and support your vision. It should be about what you want, with their expert help and input!
Qualifications Are Key:
Also, how long have they been in the event planning business? Are they well connected? Do they have a solid track record of success? Can you easily access positive, reputable references from people who have worked with them in the past? These are important questions to ask. Do your research! Experience has shown us that building up good relationships with vendors, chefs and designers takes many years. Like any other business, these things really do take time! You want your event planner to have experience in the field and solid working relationships with the people who will bring your event to life. Successful event planning is a detail oriented, labor-intensive and strategic job. It requires both good management skills and a healthy dose of creativity. Trusting all of these things to just anyone who says they’re an event planner is not a good idea!
Proof is in the Pudding:
Ask you see examples of events that are similar to your own. Experience and results are just as important as qualifications. See past events that they planned and managed to help you choose an event planner that will meet or exceed your expectations. Past event examples also offer a visual representation of the event planner’s creative and organizational skills. You can see the quality of their work, attention to detail, and the overall execution of the events. It can spark inspiration and generate ideas for your own event as well as help you gauge whether the event planner’s style and approach align with your vision for your event.
Event Solutions brings 35 years of experience to the table. After planning some of the most spectacular company anniversaries, office holiday parties and corporate picnics across Southern California, we’re in a unique position to make your next event extraordinary. Our event planners can’t wait to show you what is possible when you start thinking outside the box. We turn ordinary into extraordinary – contact us today for more info (and don’t worry about whether or not you’ll be choosing the right event planner!).
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