Endless screen hours, spreadsheets, full calendars, clouds heavy with shared documents – every megabit of data transferred took 1,500 people closer to the meeting of the year.
First and foremost – several calls had to be set to discuss the agenda, run-of-show, milestones and details for dozens of presentations. There were several breakout sessions as well as the main run and additional side content for attendees to enjoy.
Nikki was meticulous in keeping track of the details with documentation shared in real-time to keep everyone on the same page – literally. Once it was determined who would film at-home vs in-studio and what portions would be live, the real work began. Rather than use just any webcam on hand, packages were sent out with a fully prepared laptop (including software and latest updates), DSLR camera, clip on mic and lighting for the in-house presenters to use. The kits were fully prepared for use, they even came with their own power strip, 1-to1 labeling, and specially designed packaging for shipping/storage. By the time they arrived, each presenter had already rehearsed their individual speech. Now they just needed to film it.