HOTEL BOOKINGS FOR CORPORATE EVENTS
Whether you’re booking individual VIP suites or block booking, our team can scout the best location for your attendees.
Our 35 years in planning and producing full-service corporate events has allowed us to create an extensive list of the best hotels in prime locations.
We have cultivated exclusive relationships with many hotels, unions, and vendors over the years that gives us strong negotiation positions.
WHY CHOOSE
EVENT SOLUTIONS
Why Choose Event Solutions For Hotel Bookings & Hospitality Management?
When you work with an agency that specializes in corporate events, you get a unique understanding of business events. We are familiar with the intricacies of these events as well as hotels and venues nationwide.
We Scout the Best Locations
Our destination management company collaborates with you to find the best hotel(s) in your event’s location with the accommodations you want.
If needed, we can add hotel accommodations to your event such as additional services for meetings, breakout sessions, cocktail hours, dinners, luncheons, and other event functions, our agency can provide it.
Get your attendees excited for the day-of event with the best corporate event swag, welcome kits, printed programs and other necessary items.
Our agency provides it all, nationwide.
PROVEN 
SUCCESS
RESULTS & CLIENT SATISFACTION
Room for More – Sales Meeting
An international bank chain chose Event Solutions’s experience with corporate events in Los Angeles to manage their hotel bookings as part of their full-service event package when hosting their sales meeting in Los Angeles.
Client Challenge/Objective:
To meticulously manage the logistics for a large executive business meeting of 800 employees, ensuring a seamless experience that allows the client to focus on the content and message of the event.
Solution:
- Event Solutions provided a comprehensive hotel booking service, handling the hotel stays and travel arrangements for all 800 attendees. This meticulous planning was a key part of their end-to-end event management, which also included creating invites and RSVP pages, managing communication, and refining content.
Results & Impact:
- A successful, results-driven meeting that was both inspiring and engaging for all employees, demonstrating the value of a strategic partner in managing complex logistics, from hotel bookings to overall event flow.
Your Blueprint for Success: Strategic Hotel Booking Services for Tangible Results
What makes a corporate event’s hotel booking process truly exceptional? It’s our seamless fusion of strategic planning and professional on-site management, ensuring every guest feels welcomed and accommodated. As your expert hotel booking partners, we orchestrate all the essential elements to deliver a stress-free and hospitable experience.
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Strategic Planning & Sourcing
The foundation of a successful hotel booking process is robust pre-event planning. We start by scouting the best hotel locations for your attendees, whether you need individual VIP suites or a large block of rooms. Due to our extensive experience and relationships with hotels, we can negotiate the best possible rates and secure accommodations that meet your specific needs and budget. We’ll also help you add on additional services like meetings, breakout sessions, cocktail hours, and dinners to create a truly integrated event.
Customizing the On-Site Experience
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Once the plan is established, we create a customized experience for your guests. We use our custom RSVP service to handle the logistics for attendees, and our professional staff acts as your liaison with the hotel. We can accommodate last-minute arrivals and will ensure every guest feels welcomed and cared for from the moment they check in. This personalized approach ensures a smooth arrival and stay for all of your attendees.
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Meticulous On-Site Management
On the day of your event, we have a firm hand on all elements, ensuring every part of the plan is executed with precision. We are on-site to manage all aspects of the hotel bookings, ensuring a stress-free and enjoyable experience for you and your guests. This final step provides peace of mind, proving your event was not only a success but also a comfortable and welcoming experience for everyone involved.
Complete Hotel Booking Management for All Types of Corporate Events
With over 35 years of experience, we negotiate the best options for you with hotels, vendors, and service providers. If you need a top rated event planning company with budget control, you’re in the right place. Contact us now at 1.800.366.0603.
