Bell Family Day
The Brief
At Bell Flight’s Fort Worth headquarters, Event Solutions was asked to produce a vibrant Family Day for 6,000 attendees. We were tasked with designing an event that celebrated Bell’s aviation heritage and honored employees and their families.
TX
Fort Worth
10
Interactive Aircraft
15
Entertainment Options
6,000
Attendees
What We
Delivered
We transformed Bell’s Fort Worth headquarters into a vibrant Family Day for 6,000 attendees—crafting secure check-in via iPads, shuttle logistics, branded wayfinding, tented demos of helicopters (including the V-280 Valor mock-up), and interactive exhibits. Our immersive production honored Bell’s aviation legacy and created treasured moments for families.
How
We Did It
Services Included
Full-Scale Event Planning & Logistics
Shuttle Transportation & Flow Management
Tented Venue Setup With Heavy-Duty Mounts
Static Aircraft Exhibits & Helicopter Rides
Inflatables, Interactive Games & Social Lounge
Live Music & Entertainment Programming
Photo Booths With Green Screen & GIF Stations
Vendors, Supplies & Rentals
Catering: BBQ Lunch, Snack & Hydration Stations
Who Made It Happen
Event Managers & Planners for logistics and coordination
Creative & Décor Team for layouts and branding
Production & AV Crew for staging and tech
Catering & Hospitality for food and beverage
Entertainment Coordinators for games and shows
Photographers & Videographers for capturing memories
Guest Services for check-ins and flow
A special shout-out to bell for their collaboration in making this family day a true success!
The
Experience
About Bell
Bell employees see things from a different perspective. Pioneers in aviation from the start, they’re constantly challenging what’s possible.
For 85 years, the employees at Bell have been breaking barriers and leading the way to ever higher standards.
They were the first to break the sound barrier and to certify a commercial helicopter.
They were a part of NASA’s first lunar mission and brought advanced tiltrotor systems to market.
Today, they’re redefining what flight is capable of.
Joining Work and Family
We were happy to work with them on their Family Day, similar to company picnics it is a day where employees could show off their work to their families.
Spanning across their massive headquarters in Fort Worth, TX, this event was a real treat to both plan and attend.
Sunny and 80, the DFW weather did not disappoint.
As if it wanted to tilt its hat to Bell employees, the winds kicked up some speed.
Nothing these high flying employees couldn’t handle, with extra heavy duty mountings for the tents and massive retainers for the inflatables, the event went on non-stop all day.
Flight Line
Registration used iPads to quickly book in some 6,000 attendees. Security to the facility was top-notch, checking IDs and badges to keep everyone safe.
Shuttles ran all day bringing people to and from the facilities. Once inside, purple flagging guided attendees along the tour of the facilities and to the recreation and cafeteria areas.
On the “Flight Line” Bell secured a number of their helicopters, including the brand new Bell V-280 Valor mock-up, for employees and their families to view. Excited children (of all ages) eagerly took turns climbing into the driver’s seat to grab once-in-a-lifetime photos.
Engaging Experiences
Employees were eager to share their role in the displays, discussing the process, parts, and inner workings of these flight marvels.
In addition to the Bell V-280 Valor mock-up, a fiercely painted military aircraft AH-1 Cobra with gleaming white teeth was on lend from the Fort Worth Aviation Museum for the helicopter enthusiasts to marvel at.
In addition to this, the Bell 505, Bell 429 and numerous other static aircraft were on display to enjoy.
Entertainment
Additional entertainment was brought in as well. A healthy mix of corporate approved and local favorite music piped through the grounds, setting the upbeat mood. A number of inflatables like the Rocky Island Playcenter, and Lumberjack Throw were bouncing with happy children (and a few young at heart).
A rockwall attracted the teens whereas the Interactive Social Lounge and family games like corn hole, brought entire families together to compete at various games.
Next to the Interactive Social Lounge, the photo booths were busy flashing away, spanning shots of work-friends and families against the greenscreen. A halo photo booth created gifs for a fun twist on a classic favorite.
Helicopter Rides
The day also boasted a first for one of our events, helicopter rides!
Attendees could get a birds eye view of the entire facility with a ride on one of Bell’s very own helicopters!
It was an incredible way to include the company’s product into Family Day.
With tours of the different areas, there was a lot of ground to cover.
A BBQ Lunch
Hydration stations were set up throughout the event, including along the marked paths. For a quick bite, Fun Foods were set up at the Flight Line area with the inflatables and helicopters. Shaved ice, freshly cut watermelon, popcorn and kettle corn were great snacks to enjoy.
For lunch, the cafeteria was used to serve Sweet BBQ Chicken, BBQ Braised Beef or veggie dogs. Country style potato salad, garden salad, loaded Mac-n-Cheese, and Wild Baked Beans (along with cookies, roles and dressings) made for a filling meal. One employee said “wow, I expected a sandwich and bag of chips, this is really nice!”.
Beverage stations pumped out ice water, pink lemonade and sweet tea all day by the gallons.
Proud Bell Employees
The employees and their families showed off the pride they have in their company with swag.
Bell handed out some of the best swag for events. Things like branded canvas tote bag were handed out at registration and mood-color changing “Family Day” cups were given at hydration stations on the Flight Line.
Additional swag was purchased at the gift shop, which stayed busy all day with happy employees adding to their company swag. Nearly everyone had a Bell T-shirt, hat, or some memorabilia on, a clear sign of a great place to work!
“My family and I had a blast! It was so much fun and plenty to do! I don’t think I have ever appreciated or been more proud to work at Bell! My four year old, one year old, and my wife are still talking about it. We downloaded Dawson’s Hollow music and listened to it over the weekend. It was so cool to have what sometimes feels like two worlds collide. Thanks for creating an amazing opportunity for Bell employees and their families and all your hard work!
An Honor and Joy
The set up for this Saturday Family Day began on Wednesday and continued with daily tasks. Strike began Saturday evening after the event and continued until Monday, making for a full schedule.
“Thank you for a well planned and executed Bell Family Day. I have heard lots of great things about Saturday. I thought it was a great success and well attended on a beautiful day. Thank you for ALL the photo opportunities and the memories. Well done.”
It took a lot of people to make this event successful, including the team at Bell who worked so hard to give employees and their families a day to relax, recharge and reward themselves for their dedication, perseverance and loyalty to the Bell brand.
It was our honor and JOY to work with everyone at Bell. A special thank you to everyone who was a part of this wonderful event, we were entirely grateful to be part of your day.
