Intuit’s Annual Conference
The Brief
Transform a onsite parking lot in Woodland Hills, CA into a Arabian Nights themed kickoff party following a 3-day conference for Intuit staff. Event should include temperature controlled tents, carpets, pipe and drape, AV, full event production, catering and entertainment.
CA
Woodland Hills
15
On-Site Event Staff
18
Professional Dealers
3 Day
Conference
What We
Delivered
We produced a dynamic, three-day onsite conference at Intuit’s Woodland Hills campus—complete with dual tents, blacked-out staging, large screens, live feeds, on-site BBQ with vegetarian options, immersive breakout sessions, and an “Arabian Nights” themed evening with décor, lounges, performers, and interactive games—all designed to empower learning and celebrate Intuit’s innovation.
How
We Did It
Services Included
Av Setup With Screens Pa System Live Feeds
Venue Transformation
Catering With Onsite Bbq & Vegetarian Options
Breakout Venues With Tents & Flexible Spaces
Arabian Nights Décor With Lounges & Draping
Entertainment With Games Performers & Karaoke
Branded Photo Ops With Backdrops & Photographer
Vendors, Supplies & Rentals
Who Made It Happen
Event Manager To Oversee Planning & Execution
Production Crew For Stage Setup & Technicals
Av Technicians For Sound Lighting & Live Feeds
Entertainment Coordinators For Performers & Activities
Security, Janitorial, and On-Site Coordinators
Roaming Photographer & Videographer
Step-and-Repeat Photo Station Staff
National Vendor Partners
Shout-Out To Intuit For Co-Planning & Bringing Their Vision To Life
The
Experience
Party Like Your ‘Intuit’
Our event team loves working with amazing companies across Southern California, and recently we had the opportunity to plan Intuit’s annual 3-day conference.
Intuit, the financial software company best known for developing QUICKBOOKS, held their annual conference in May for their developers at their offices in Woodland Hills.
It would include the typical services needed for a conference, but also a surprise Arabian Nights themed kickoff party for employees right in the parking lot.
Set Up & Prep
To plan for a 3-day event, it takes a lot of planning and set-up to make sure that every day runs smoothly from start to finish.
While the conference didn’t begin until Tuesday, load in and prep started on Sunday which included the setup of two large tents fully equipped with utility lighting, ambient lighting, and comfortable seating for the guests.
Then on Monday, our AV team tested the equipment (large projection screens and a professional sound system) to make sure it was all set.
When guests finally arrived on Tuesday, everything was in order and ready for a fabulous conference. (Learn more about planning conferences, conventions and large business meetings).
The Annual Conference
To create a professional environment windows were blacked out and giant TVs displayed live feeds from other Intuit conferences happening all over the US.
A separate room was set up for lunch, and throughout their meal, info sessions commenced while guests were directed to the main buffet.
Employees enjoyed BBQ cooked right on-site and got to choose from the grilled citrus glazed chicken breast, grilled sausages, bbq carved marinated tri-tip, and of course vegetarian options.
An Exciting Twist
The first two days of Intuit’s annual conference was all business. However, this company wanted to celebrate a successful two days of meetings and give their hardworking employees a party.
So, on the third day, they celebrated with a surprise “Arabian Nights” themed event.
Intuit really wanted their employees to be blown away when they first walked in, and to make this happen our event designers were going to have to make a transformation.
Our team transformed their tent into a scene from “Arabian Nights” that included 15 on-site staff, installed decor, lounges, facades, and draping.
The Magic of Transformation
When guests walked back into this tent, they were astonished by the theme and transformation.
Instead of seeing TV screens, tables, and speakers, they were greeted by a snake charmer holding a python and two beautiful belly dancers. Find more pictures from this event on Facebook.
Guests enjoyed a fortune teller, crystal ball reader, a karaoke station, photo booth, and even a giant sushi ice sculpture.
Outside the tent, we highlighted Intuit’s Core Values with Kinetic Challenges, where guests engage in hands-on activities that challenge their minds.
Real Entertainment
For Intuit’s entertainment, they had some incredible games that truly bonded their employees.
“Learn Fast” featured our Hyper Dash Challenge where you test your speed and agility in a race against time using five targets and an electronic handheld unit. This is a game where the fastest time wins. A game that challenges your speed, skill, memory, coordination, and teamwork.
“Deliver Awesome” featured our Speed Stacking Challenge: an individual and team sport that involves stacking specialized plastic cups in specific sequences in as little time as possible. Participants stack cups in predetermined sequences and compete against the clock or another player. Chains are usually pyramids of three, six, or ten cups.
The last value was “Win Together” where we brought in Radio controlled cars (or trucks) tear it up around our custom inflated raceway! Themes include racing cars and tough off-road trucks. Of course, a backdrop, few props and a professional photographer are always popular at corporate events!
Ethnic Food, Delicious Sweets & Memories
Employee engagement was key to this party.
18 professional dealers were brought in to help guests walk away feeling like the winners they are. A pit boss even managed any misdeals and kept the poker chips flowing.
The evening was a great success, with staff leaving full of good cheer and great memories.
They bonded and learned together. Learn more about our corporate event planners and what our services can do for your next event!
